Councilors Council officers Glen Eira
residents and community members viewing
our meeting this evening I'd like to
welcome you to the 5th of September 2023
ordinary meeting of Glen Eira Council
a few items we all just mentioned before
we begin this evening and I just ask
those in the gallery during the evening
just so if you can keep the chatter very
low because it all comes through picks
up in the microphone and it gets
distributed out throughout the community
so if you could keep your voices as low
as you possibly can that'd be terrific
and also a reminder to Councilors
Council officers and members of the
public that all mobile phones are to be
switched off or placed on silent for the
duration of this meeting
our meetings are held in person here at
the council chambers and are being live
streamed to community
rule 24 of council's governance rule
states
where meetings are held in person
meetings can continue if live streaming
of the meeting fails
where a councilor is participating
virtually and a technical problem occurs
preventing Council from live streaming
the meeting will be adjourned for 10
minutes and then if the meeting cannot
be resumed within 30 minutes the meeting
will be adjourned to be reconvened on
Wednesday the 6th of September at 7 30
p.m and just for those at home and in
the gallery we have four councilors we've
got three at the moment but we should
have four councilors online
council is not responsible for any data
usages charges or technical issues that
members of the public may experience in
accessing council's live stream or
recording of meetings a copy of each
live stream meeting will be placed on
council's website as soon as possible
after the council meeting
item one
is acknowledgment of traditional owners
Glen Eira City Council acknowledges the
people of the Kulin nation as
Traditional Owners and Custodians we pay
our respects to their Elders past
present and emerging we acknowledge and
uphold their continuing relationship to
land and waterways. Council extends
its respect to all Aboriginal and Torres
Strait Islander peoples
see here do we have any apologies I note
that counselor Pennicuik has not joined
us live yet
um not yet Mr Mayor she is still trying
to get her technology working so
probably no apologies at this point we
won't record her as an apology at the
moment but we'll see what happens as we
go through the meeting
um
Council this is a reminder to declare
any conflicts of interest in items on
the agenda Council there is a
requirement for disclosure of conflicts
of interest two items listed for
consideration on the agenda are any item
that is considered at this meeting in
accordance with Section 130 (2)
of The Local Government Act of 2020
and rule 60.(3) of the
Glen Eira Council governance rules
councilors is anyone wishing to declare
a conflict of interest can I please have
the item number of that interest
councilor Parasol two items item 8.4 and
8.9
attachment number three thank you thank
you other councilors councilor Zyngier
thank you Mayor item 8.9 attachment 5.
thank you and councilor Zmood online
item eight point nine attachment four
thank you
there are no other conflicts being
declared we will move on
procedural motion I'll now move the
procedural motion that what happens in
the if something happens to the live
stream while the councilors are online
and we have to postpone the meeting
councilors I will move that procedural
motion do I have a seconder councilor
Parasol as printed
all those in favour
online that is carried unanimously
at this stage of the meeting we will now
commence public participation CEO do we
have any public participation
submissions we do Mr Mayor Lynn
Campbell Lynn would you like to come
forward please
thank you
you can come through to the microphone
there's a little button there just uh
that's right you're good to
go
um okay
um I've taken photos of all the
buildings along the north side of Glen
Huntley Road there are nine possible
buildings with maximum Heights of 9.5
meters
possibly a little bit shorter the
highest points are in the decorative
facades which consist of balls so not
large and bulky shapes
the remainder of the facade's about 95
percent of this Glen Huntley Road from
Gordon Street to Orrong Road and nine
meters or less so cast no shadow on the
footpath opposite you can see the two
photos at the top
showing the highest points of those
facades on the shops and you can see
they're not big bulky ones there it's
just quite decorative and the balls as
well right and then below that are three
photos of shops with they're definitely
below 9.5 meters
at Glen Huntley Road it's the narrowest
portion which is between Riddell parade
and Orrong Road
and measures 16.1 meters from the facade
of the shops on the North to the base of
the curve on the south
okay and then I've got a little table
there that shows if the height of the
facade on the north is 7.5 meters it'll
cast a shadow on the road of 13.5 meters
this is done using trigonometry at the
winter solstice of where the sun is at
an angle of 29 degrees
um I pointed at the height of the facade
at 8.5 meters cast the shadow of 15.33
meters nine meters cast The Shadow 16.24
meters which means that it's only 10
centimeters over the curb
and at 9.5 it cuts the shadow of 17.1
meters and this is the only at 9.5
meters so the highest of the buildings
that shadow is one meter on the footpath
but at an angle of 29 degrees
using trigonometry
the shadow cast from the 9.5 meter
facade is 17.1 meters so at the most
it's one meter on the footpath is
impacted by shadow from the photos you
can see it's only a small part of the
facade at the height is 9.5 meters and
it moves from west to east
the shadow at a rate of 80 centimeters
every 10 minutes which is about that far
or 4.9 meters per hour at 9 meters tall
which is most of the bulk of those 9.5
meter facades there is no shade on the
footpath at the winter solstice
the tables at the cafes are at least 0.5
meters
south of the curb
so only the legs of the table cloth part
closest to the curb will be in shade
from the top of the facade any patrons
sitting at these tables will be in full
sun as will the whole table at the
winter solstice
Ron Torres states that his officers have
photos or evidence of Southport path in
shade
and the on the next page you can see a
photo and that's got a night that the
shadow is cast from a 9.5 meter facade
um it's Hanoi Hannah and you can see
that the tables although there's fencing
the tables are the table tops are in
full sunlight
you can see from this photo taken on the
21st of June
and it's opposite of 9.5 meter facade
that while the curb and about one meter
of the footpath is in shade you can also
see that the shade is Midway up the
little fences and the tables are clearly
in full sun due to the not 29 degree
angle of the Sun
our photos and those of other residents
that have been taken and sent to all of
you in the last couple of months
um clearly show that all of Glenn
Huntley Road footpaths and Cafe tables
benches etc are not negatively impacted
by shadows cast by their Heritage
facades on the north side of Glen
Huntley Road
so can you provide councilors and us so
this is directed to the planners Paul
hi
um with evidence with the evidence that
proves a patron sitting at tables on the
footpath are impacted by Shadows from
the facades of these shops on the north
side of Glen Huntly Road at the winter
solstice excluding the recent develops
on coals update coals and next to the
Commonwealth Bank where clearly they've
just rendered the
footpaths into total shade from Autumn
to September
Mr Woods would you like to
thank you entry mayor and thank you for
your question Mrs Campbell I'll first
for you to start by saying that the
adopted structure plan also week
structure plan for 2022 establishes
shadowing controls to the southern foot
path of Glen Huntly Road at the
September equinox and not the winter
solstice the Implement implementation
strategy is to ensure that there is no
additional overshadowing on the southern
full path of Glen Huntly Road in the
main retail Precinct between 10 a.m and
2PM on the equinox
you've asked a question specifically
about the Shadows on the southern side
at the winter solstice and Council
officers undertook a walk through the
activity center on the 21st of June and
took photos with some examples of where
Shadows are cast on the footpath I'm
happily happy to take this on notice and
provide you with some information about
the photos that were taken by the staff
yeah I'd like to see those photos thank
you thank you thank you
thanks Lynn
um our next submitter Mr Mayor is Hayden
Levine Hayden would you like to come
forward please
uh good evening councilors good Council
please provide the current distance of
safe protected by claims in Glen IRA and
the kilometers added in the last
Financial year additionally is Council
on track to achieve its goal of a 50 50
private active and public transport mode
split by 2030.
thank you for your question
uh Mr wood thank you three mayor um
thank you Mr Levine council did not
construct any new protected bike Lanes
in this last Financial year however
undertook improvements to the rosstown
rail trail including new traffic coming
measures and improved signage along the
Route careful is progressing actions
within the integrated transport strategy
of 2018 which is a mechanism to strive
for a 50 50 mode share of car and
non-car trips by 2031 the key actions
that are identified as having the most
impact to achieve this are to support
and promote increased dwelling density
at Key transport hubs and to focus
employment and office development within
major activity centers and strategic
sites this is underpinned by Council
strategic planning work within our major
activity centers council is undertaking
a refresh of the integrated transport
strategy this year where additional
actions to increase the mode split will
be explored
thank you Mr wood thank you thanks Haydn
um and Max which oh
councilor ethanasopoulos
you may
it's without notice and I don't think
you're going to have the answer but um
it would lead to us doing maybe some
investigating how do we actually know
the amount of kilometers of the actual
for any protected bike lanes that we
have within glennai do we have those
numbers
we do have those numbers and our
protective bike lanes are approximately
seven kilometers and I can provide
details of the specific trials
thank you
Max would you like to come forward
please
my question relates to the cultural arts
Precinct
the idea of a cultural aspiring Precinct
himself was first proposed by Council
back in 2016.
the proposals endorsed other feedback by
Council in 2018. at the time I was also
advised that August was told of the
proposal for a cultural arts Precinct in
Selden Street before purchasing with the
site in settlement Street
the finals design was endorsed by
Council in April 2021.
in May 1920
the proposed Jewish museum were given a
permit to build an equivalent 14-story
building which would have made it the
tallest building in Houston week which
was to be appealed by vcat to vcat by
residents
it was called in by the minister for
planning after request from ratio on
behalf of the Jewish Museum
one of the arguments was that it was
shovel ready and they had the funding
the building was to be commerced by July
2021 so could qualifies for some
government funding as of today nothing
has happened on the side
Woolworths was refused a permit for
their first proposal by vcat in
September 2020.
I was advised recently that the cultural
arts Precinct will now be deferred until
2026 10 years after the first idea came
in
as of today nothing has happened on the
side
why the delays Council claimed that it's
because of the future development of The
Proposal I mentioned do Council know
when these developments will commence
the mayor back in September 2022 stated
in a press release after Woolworths were
given a permit for a much reduced
proposal thanks to the residents and I
quote him council is now excited that it
can get to work delivering a cultural
Precinct
really
why are Council seemingly bending over
backwards to accommodate the commercial
interest over the residents
this was reinforced at vcat in the last
weekend against Woolworths when Council
officers didn't cross-examine or
questioned when will was suggested and
and Council agreed that they had two
exit Lanes
out onto Glen Huntley Road and traffic
would be allowed to turn right out of
the car park into someone Street
we would love to have a cultural last
Precinct in the area as you all know
Camden ward has the least amount of open
space in Dallas traffic and all we see
is Council buying up land in other words
to create a create open space with none
in the Camden wood
you can see from the timeline that I've
read out is that Council had the will
there were many opportunities over those
the last 10 years
for the creation of a cultural arts
policing
if the developers damage any of the
infrastructure if Council go ahead
surely they would be responsible
compensate accounts for any damage like
any other
like any Resident would have to do
even if even in council's timing 10
years to wait for a good idea to happen
this far too long thank you thank you
Thanks Max
there's a lot in that we'll take that as
a sort of a statement and a submission
to councilmax thank you
with
within 10 years Max you know that's the
final submitter this evening Mr math
councilors I'll move a procedural motion
the council now changes the order of
business to bring forward item 10.5
written public questions to council to
be heard at this stage of the meeting I
will move that do I have a second for
that councilors young
all those in favour
that is unanimous
public questions for me um see
thank you Mr Mayor we've got quite a few
this evening so um buckle up those in
the audience
um the first question is the draft elves
doing extractor plan is important and it
has many sound elements however we do
not support oh and it's sorry it's from
Anne Kilpatrick of the Glenna Heritage
Society of Caulfield South
um however we do not support Heights
envisage for the Heritage retail strip
our view and that of many residents is
it it's it is incumbent on Council to
ensure that the currently unimpeded
Skyline over Heritage shops be retained
for the initial Woolworths proposal in
Selwyn Street in 2020 vcat's senior
member Martin considered that the fact
that currently a person standing on the
opposite or South side of Glenn Huntley
Road and looking north towards the
subject land has an unimpeded Skyline as
the backdrop to these two-story period
commercial facades as one of the key
reasons for a finding of severe Heritage
impact on the northwest corner of the
Heritage retail strip the then Minister
for planning approved ddo10 which
included a test for protecting those
views why hasn't the same protection
been carried out into the draft
and um Mr wood will respond
thank you Miss Kilpatrick for that
question and through Matt the Austin
Wick structure plan 2022 seeks to guide
change in this major activity center to
accommodate the state's growing
population in a considered way this will
be done by balancing the need for
appropriate development with protecting
the significance of Glen Huntly Road
Heritage streetscape the structure plan
establishes a combination of heightened
setback controls that are informed by
expert Heritage advice in the Glenn
Huntley section of the alstonwick
commercial and public Heritage Precinct
these are mandatory heightened setback
controls when Vic had issued a planning
permit for the reference to Woolworths
development in 2022 they noted that
there is nothing in the Heritage local
planning policy at Clause 2201 that
requires a new building to be invisible
rather the policy for commercial
Heritage areas encourages higher
building additions to be well set back
from the front wall of a building
the vcat decision also commented on the
role of the interim design and
development overlay noting that whilst
the contents of ddo10 refers broadly to
the Heritage significance of the
activity center it's con considerations
are separate to and distinct from the
considerations of Heritage significance
specifically
Studio 10 focuses on providing guidance
about future built form amongst the
Heritage character of the Glenna Huntley
Road Shopping strip
the built form controls within the
Elston week structure plan 2022 are
derived from a comprehensive technical
assessment and expert Heritage opinion
this is a higher Benchmark than for the
existing interim planning control and
provides the Strategic justification to
secure ongoing permanent planning
controls the next steps are to prepare a
draft planning control and commence the
statutory planning scheme amendment
process this process includes public
exhibition of the planning controls with
the community
um Mr Mira next question was from Hayden
Levine but Hayden actually attended the
meeting this evening and asked his
question himself so we will follow up
though with his response in writing as
well our third question is from Rosetta
manasevich of McKinnon what do
councilors believe is an appropriate and
sufficient time for any individual
counselor to determine whether or not
they have a conflict of interest
especially when amendments are first
proposed shortly before an ordinary
council meeting I respectfully request
that each individual counselor responds
to this question and Mr Mayor I think
you're going to respond on behalf again
let me just respond to that one
this is this diff is for each matter to
be considered by Council and the
complexity of the councilor's personal
and business interest it is impossible
to provide a definitive answer to this
question if in doubt
some can sometimes councilors declare an
interest out of an abundance of caution
and um Mr Mayor Mrs matosevic did invite
um any other all councilors to respond
if other councilors believe they have
something to add to that they can
certainly do so now if they have a
different answer to myself I was
speaking on behalf of cancer laws all of
us
councilor shmood would you like to add
something
oh I think uh Mr Mayor that I would just
like to I guess support the comments
you've made it very much depends on the
matter and and some of the times like
today that I've declared a conflict of
interest it's been very clear to me that
I have and I haven't sought legal advice
but on another
um item some time ago I did seek legal
advice repeatedly as we went through the
process just to confirm
um as I guess new views came to light
whether I did and and that would have
probably backwards and forwards at least
a week or two so
um to actually get get a lawyer who is
prepared to consider the matter and then
come back to me with advice so it is
very variable
um and I guess uh if there's not much
time then people would earn towards the
conservative approach declaring the
conflict I would like to think we always
give people time to properly investigate
it if they do want to set your legal
opinion thank you Mr Mayor thank you
councilor Zinger
thank you mayor and through you Rosetta
you raise a really serious question it's
my view that should such a conflict
occur as part of debate or too soon to
seek serious advice more than the pub
test then as a matter of principle we
should consider deferral of a decision
on such emotion
you will recall that I actually raised
this during debate at the last ordinary
council meeting there are of course
other potential remedies that we could
frequently use such as splitting motion
so that the affected counselor is not
excluded from the entire debate but only
for the affected item and you'll see
that that is actually happening tonight
through splitting of the community
grants approval process again this is
usually done well ahead of the ocm
ordinary council meeting thank you thank
you councilors any other councilors
there are no other councils we will move
on to the next question thank you Mr
Mayor um the next question is also from
Ms manasevich of McKinnon and again a
question for all councilors should they
wish at a recent ocm man McGee ruled
unacceptable and attempted Amendment
citing councils no surprises policy CEO
McKenzie has also written that
councilors have an agreement with each
other to operate on a no surprises basis
council's governance rules prescribe
conflict of interest declarations
immediately prior to the consideration
of the item which in this case was the
elstonwick structure plan officer
recommendation councilor athanasopoulos
states that conflict of interest may
occur in the middle of debate thus
breaching council's governance rules if
a proposed amendment is presented to
councilors only a few hours prior to an
ocm and assuming all have had a chance
to read their emails seeking legal
advice becomes highly problematic do
councilors believe that what occurred in
relation to item 8.2 was a complete
breakdown of Council governance Mr Mayor
you're going to respond well very happy
to respond
answer is no
Council has sought independent advice
which has confirmed that's conduct the
conduct of item 8.2 at the 15th August
ordinary council meeting was consistent
with councils councils governance rules
question five
thank you Mr Mayor
um the next question is from Sue denmead
of elstonweck we're aware at the ocm of
August 15 an alternate motion for 8.2
which stated that the final else to Winx
structure plan be so modified to reduce
the heights of buildings on the north
side of Glen Huntley Road with
appropriate adjustments made to setbacks
to accommodate such reductions so as to
ensure that the southern footpath does
not have any further reduction to the
current sunlight available and no
further overshadowing at the winter
solstice why was this not put to the
meeting and Ms Denman has a second
question because they're both related
I'll ask both of the questions and then
Ms Vise will give a response the second
question is given council's governance
rule 38 which states if a proposed
amendment is determined by the
chairperson to be the negative of or
substantially contrary to the motion it
should be treated as an alternative
alternative motion to be considered only
in the event that the motion before the
chairperson is lost the original motion
as prepared by Council officers was
never put but was replaced with another
alternative which was successful why was
this alternative motion also not put to
the vote thank you
Miss fires
thank you Sue and through you mayor in
the lead-up to a council meeting
councilors often discuss ideas about
potential amendments to the office
officer recommendations once they've had
the opportunity to consider the officer
report
there were numerous amendments
considered by councilors for the August
15th ordinary council meeting
in accordance with section 15 bracket
one of the council's governance rules
the chair determines the contact of the
meeting and is responsible for
determining the order in which members
are invited to speak in this case the
chair invited councilor Kade to move her
amended motion first the motion was
seconded put to a vote and carried had
that Amendment amended motion failed to
be seconded or failed at the vote the
chair would have invited any further
amended motions which if seconded would
have been subsequently debated and put
to a vote
our next question is from Stuart Baker
of Elston Wick given that governs
governance rule 12 states that the one
chairperson and members will facilitate
good Council decision making by taking
reasonable steps to ensure that a
decision making is transparent to
members and observers be members have
sufficient information available to them
to make good and informed decisions C
every member is supported to contribute
to the decision-making process D any
person whose rights are directly
affected by a decision has the
opportunity to communicate their views
and have their interests considered in
line with the requirements of the 2020
act e debate and discussion are focused
on the issues at hand if meetings are
conducted in an orderly matter and G
decisions are made Fairly and on the
merits of the matter can the mayor
explain how this was achieved when he
permitted discussion of an alternative
motion that was only received by members
less than 30 minutes prior to the
ordinary council meeting especially as
it appeared that the alternative caused
a potential conflict of interest to a
particular counselor and that counselor
would not have had time to seek advice
Mr Mayor would you like to respond I
rule
there is no requirement on the council's
governor's rules or the Local Government
Act of 2020 for a proposed amendment to
a motion to be provided to other
councilors in advance of an ordinary
council meeting although it is
encouraged as good practice
in the lead-up to the council meeting
Council has often discuss ideas about
proposed amendments to officers
recommendations once they have had the
opportunity to consider the officer's
report this is sometimes still happening
right up until the commencement of the
council meeting
in the case of amendment motion on item
8.2 passed at the ordinary council
meeting of the 15th of August councils
receive written notification of all
component parts at 5 10 pm that
afternoon on the sections 126 to 131 of
the Local Government Act each councilor
is required to disclose any conflicts of
interest when they become aware of one
and it is incumbent on each counselor to
make a decision with regards to any
general or material conflict of interest
in relation to any matter this includes
items that are raised before and during
a council meeting depending on the
nature of any Amendment motions
that may be moved and debated thank you
Mr Mayor Mr Baker has a second question
which is how could councilors have
sufficient information to make good and
informed decisions given this short time
frame and Ms lies will respond to this
one
thank you Stuart and through you mayor
in the lead-up to a council meeting
councils often discuss ideas about how
proposed amendments to officer
recommendations
once they have had the opportunity to
consider the officer reports this is
sometimes still happening right up until
the commencement of the council meeting
in the case of the amended motion on
item 8.2 passed at the ordinary council
meeting on 15th of August councils
receive written notification of all of
its component parts at 5 10 pm that
afternoon
while information on councilor Kate's
alternate was provided at 5 10 pm
councils had received five briefings on
the Asterix structure plan in the months
leading up to the 15 August ordinary
council meeting in order to ensure an
informed decision
and question 9 is from Lynn Campbell of
elsternwick councilor Zinger moved an
amendment to the alternative being
discussed in item 8.2 but the chair did
not ask for a seconder to the amendment
or put the amendment to the vote can the
mayor please explain why governments
rule 38 was not followed as required
Mr Men the amendment proposed by council
is England in relation to item 8.2 was
put as a friendly revision to a motion
rule so rule 38 and bracket 1 of the
governor's rules applies councilizing
has proposed friendly revision did not
require a second under rule 38 and was
put by the chair
but to be to the Mover and seconder of
the uh amended for an amended
recommendation both the Mover and the
second are declined to accept it under
Section 38 and bracket 5 of the
governor's rules if a friendly revision
is proposed but rejected by either the
Mover or second or of the motion the
debate continues unaffected
the conduct of the meeting with regards
to Friendly provision put by Council
ozinga was consistent with governance
rules
our next question is foreign
got a question uh given that my name has
been mentioned a number of times I think
I'm entitled to make a statement at this
at this juncture just the whole two
sixes
yes I'll allow that
thank you mayor just Indulgence just for
a few seconds
I've listened very carefully to the
transcript of the of the meeting uh last
month and my words were and I quote
exactly I hope that this will be
accepted as a friendly Amendment the
implication therefore being that if it's
not accepted as a friendly Amendment it
would be a regular ordinary Amendment
and I still stand by that claim
this recording has
stopped this space is insufficient
can you
all councils are online so we can
continue with the meeting okay thank you
um
as I was saying
I believe uh that the ruling of the
mayor was inappropriate at that time
in in reconsideration it should have
been put and asked for a second there
was a second available at that time
thank you
a question 10 singer
um thank you Mr Mayor just a moment well
we just check the provisions in terms of
the
yeah but it's still working
I'm still working online it's just not
recording
it's actually okay thank you Mr Mayor
we'll continue to proceed yes thank you
Mr Athens councilor Anthony
without warning uh will that impact our
ability to uh post post
this meeting in its
full amount after the meeting's been
conducted online
and should we just hold off for a second
just to make sure that we have the full
recording
we don't believe the live stream is
being affected it's internal
at this stage
and we're just doing that at the moment
councils are like to move a motion that
we resume the meeting at 8 12 do I have
a second for that motion councilors
young all those in favour
that motion is carried unanimously get
unanimously councils are up to public
questions question number 10. thank you
Mr Mayor
um the
10th question is from Ian McKellar of
elstonwick governance rule 12 States the
chairperson and members will facilitate
good Council decision making by taking
reasonable steps to ensure that decision
making is transparent to members and
observers actually I think I've read all
of that question previously
question seven so what we might do is
just respond to Mr McKellar's question
in terms of the answer yeah and the
answer has been provided as well so Mr
Michaela we will send that all to you in
writing as well our next question is
from us Campbell of elstonwick referring
to the last ordinary council meeting on
the 15th of August given that the
alternate motion to 8.2 was only
finalized at approximately 7 PM before
the meeting at 7 30 that night can the
mayor explain how he has complied with
governance rule 15.1 in addition to the
specific duties and Discretions provided
in the 2020 act and these governance
rule the chairperson's duties include
but um not limited to presiding over and
controlling the meeting to ensure to the
best of their ability that it is
conducted in accordance with these
governance rules and the 2020 act and
ensuring debates are conducted in the
correct manner
and Rule 19 2 that council is committed
to transparency and decision making and
in accordance with the 2020 act and 2D
making available the agenda and minutes
of the meetings and Ms Vise will respond
thank you for the question and through
you mayor council has sought independent
advice which has confirmed that the
conduct of the mayor in relation to item
8.2 at the 15th of August ordinary
council meeting was consistent with the
governance rules in relation to section
15 bracket one of council's governance
rules the chair discernment determines
the conduct of the meeting and is
responsible for determining the order in
which members are invited to speak there
is no requirement under council's
governance rules or the Local Government
Act 2020 for a proposed amendment to a
motion to be provided to other
councilors in advance of the ordinary
council meeting although it is
encouraged as good practice in the
lead-up to a council meeting councils
often discuss ideas about proposed
amendments to officer recommendations
once they've had the opportunity to
consider the officer reports and this is
sometimes still happening right up until
the commencement of the council meeting
in the case of the amendment amended
motion on item 8.2 passed at the
ordinary council meeting of at 15 August
councils receive written notification of
all of its component hearts at 5 10 pm
that afternoon thank you
our next question is from Helena
Michaels of murrumbina and it's in
relation to item 8.9 on this evening's
agenda can Council please advise which
First Nations Corporation please provide
the name they have sought costings from
to provide the Rippon Lee and Ormond
Community kindergarten welcome to
Country commencement program including
smoking ceremony and subsequent
performances which are costed at over
eleven thousand dollars and Mr Saunders
will respond
thank you Helena for your questioning
through you Mr May the Ripon Lake
kindergarten has been recommended for a
community Grant of
1760 this is based on a quotation from
the bunarong land Council Aboriginal
Corporation to conduct a welcome to
Country and smoking ceremony and
didgeridoo performance the Ormond
kindergarten has been recommended for a
community Grant of ten thousand dollars
which includes a welcome to Country and
smoking ceremony by the rurandri warung
cultural heritage Aboriginal Corporation
at a cost of twelve hundred dollars the
remainder of the grant contributes to
other elements of cultural diversity
Community celebration including
indigenous art and face painting
activities song dance and storytelling
and the installation of an indigenous
mural both green applications meet the
community Grant guideline requirements
and all approved grants are subject to a
formal acquittal process thank you
thank you
the next question is also from Helena
Michaels of murrumbina and it relates to
item 8.10 on this evening's agenda and
it's that Eurotech will provide software
support and monitoring systems
performance will be remotely controlled
through a wireless connection by eura
um
can Council
Eurotech will provide software support
Euro can Council confirm which laws and
acts Euro will comply with and confirm
that the information and footage
captured will not go back to China and
Mr McDonald will respond
and thank you Helena and through the
mayor so the inclusion of CCTV cameras
in the smart lighting system requires
the compliance with council's closed
circuit TV policy
the CCTV element is captured through a
secure platform and will be activated
after meeting councils data management
security and privacy requirements
council's information technology
department will be involved throughout
the implementation of the smart lighting
project to ensure the software platform
continues to meet the requirements of
council thank you Mr Mayor
and also just to say that Helena had a
number of other questions but in
accordance with our governance rules the
first two have been asked and answered
and all of the balance will be provided
in writing following the meeting
our next question is from T Antonio of
murrumbina as an ABN lookup has failed
to provide me any results can glennara
Council please advise what type of legal
entity or organization the murals for
climate group are will the mural options
be democratically decided upon by the
ratepayers via public information
sessions seeing they are funding the
requested six thousand dollars and will
the murals and materials
be completely carbon neutral
environmentally friendly non-fossil fuel
derived and vegan friendly lastly has
the six thousand dollar costing been
itemized in the proposal to the council
officers who have made the supporting
recommendations and can this be obtained
by the public via email or foi request
and um
Mr Saunders will respond
thank you for your question and through
you Mr Mayor
Glen Eira emergency climate Action Network
gcan is an incorporated organization
which has applied for a community grant
for a project titled mural for Community
climate action in Glen Ira this
application is recommended for a grant
of six thousand dollars for this project
gcan is partnering with murals for
climate a newly formed non-for-profit
advocacy group Committed to initiating
the creation of public artworks to build
awareness about climate emergency and
Inspire positive action there is no
requirement for this group to be
incorporated as gcan has submitted the
Grant application the location and
options for a mural will be discussed
and negotiated with relevant
stakeholders including landowners no
information about the materials to
create the mural has been provided
an itemized budget has been received by
Council in accordance with council's
Community grants guidelines personal
information about applicant
organizations is protected by council's
privacy policy should Council receive a
request for information about any Grant
application this will be assessed on a
case-by-case basis in consultation with
the applicants and relevant stakeholders
about the release of the information if
a freedom of information request is
lodged this will be processed in
accordance with the freedom information
act 1982. thank you Mr Mayor our next
question is also
councilors Ian
Mr if I could just add to Mr Antonio or
Ms Antonio whoever T Antonio some
question if they would like to approach
gcan I'm sure that g can would be happy
to share any information they have with
him
yeah I guess that'd be up to Ducan but
yeah
um and our next question from T Antonio
of murrumbina is Euro Technologies who
is donating surveillance monitoring
analysis reporting technology otherwise
abbreviated to Smart Solar TV CCTV
lights Imports its products from China
as the energy Minister has put on record
publicly that more than 90 percent of
Australia's imported solar panels come
from China can Glen Ira confirm that the
products listed are an ethically sourced
and confirm that they are not being made
in China's xinjiang region where it has
been widely reported in the media that
Chinese authorities established later
camps for ethnic yoga and other Muslim
groups and Mr McDonald will respond
um thank you for your second question
through the mayor Castle is not aware of
the proposed smart lighting Products
been sourced in such a way as you have
outlined in your question is council's
understanding that the products are
sourced in an ethical manner thank you
Mr Man thank you Mr McDonough our next
question is from Lisa Reynolds of
Carnegie
um and it relates to item 8.10 can
Council Define minimal ongoing costs to
the council are expected Council States
the site for the installation is Crown
Land can Council confirm if it is
Commonwealth crownland or Australian
crownland and what consent is being
sought and from which Crown body slash
representative and Mr McDonald will
respond again
I Thank you Lisa and through the mayor
so it is estimated that 20 per month may
be required to maintain a SIM card
connection to remotely control the
lights there's no ongoing system
maintenance costs
and Glen Eira city council has been
appointed the committee of management
for this site the site is Crown Land and
therefore overall management
responsibility sits with the Victorian
state government landlord consent will
be required from the state government
for the installation of these lights and
an application has been submitted thank
you Mr Mayor and that concludes public
Question Time thank you Mr Mayor thank
you Council as we moved to item four
confirmation of minutes of previous
meeting or meetings a note we have the
minutes of the ordinary council meeting
held on the 15th of August 2023 to be
confirmed councils do I have a motion
Council parasol as sprinted
do I have a second for that motion
councilor Zhang councilor Paris or would
you like to speak to that
nothing that catches on nothing anyone
we should speak against the motion any
other speakers on the motion
there being no other speakers councilor
parasol would you like to sum up
oh therefore put the motion all those in
favour
that motion is carried unanimously
item five is reception and readings of
petitions and Joint letters I don't
believe there are any
item six reports by delegates appointed
by Council to various organizations we
have any reports councilors
no reports will move to item seven
reports from committees and records of
assembly
7.1.1 advisory committee minutes
councilors do I have a motion
councilor thanosopolis has printed
those printed Mr Nick can you read out
your motion please yeah the cat that the
minutes are it's an item 7.1.1 advisory
committee minutes that the minutes of
the advisory committee meetings as shown
below
be received and noted below will change
you'll see once I uh I speak to it uh
received and noted and that their
recommendations of these committees be
adopted one with the Glen Eira Community
grants advisory committee minutes 8th of
August 2023 number two there are
sustainability advisory committee
minutes 29th of June 2023 and three
Community engagement advisory committee
minute 7th of August 2023.
do I have a second for that motion
councilor Zinger
counselor um thermosopolis I won't cover
to many of the advisory committees that
I've just mentioned because I wasn't on
them and maybe I'll leave it to others
to speak to them but I will speak to the
fact that there was the Multicultural
advisory committee that was placed at
number one in the original minutes uh
Council has decided that it's yeah best
practice that we remove those minutes in
the week coming up we're going to have a
meeting with that that advisory
committee and we'll gratify the minutes
and one of the reasons we're doing that
is because at a point in the meeting we
did not have Quorum whilst we went
through certain items on that agenda so
we want to bring it back to that
committee with a full courtroom to
ratify what occurred at that meeting and
then bring it back for endorsement for
from Council thank you Kansas
thank you cancer thanks
given that my absence from the
Multicultural advisory committee due to
illness made it in court
I highly approve it of this action it
shows that we are serious about good
governance and making sure that we do
tick all the boxes even when it's just a
report from a committee thank you thank
you anyone we should speak against this
motion
any other speakers on this motion
Council parasol
thank you mayor McGee I just want to
report on the community grants meeting
of the 8th of August I'll take it that
the minutes are read
a couple highlights the youth excellence
awards one for twelve hundred dollars
was in given to Alexander KIRO Margaret
Arabia I hope I got that pretty close to
right she was competing in the 40th
World Championships in Valencia Spain
and uh just read the last couple days
that she did really well against really
high quality contestants so well done
a second youngest Sophie McCaffrey was
awarded six hundred dollars for school
sport
competition in the Australian national
championships run to 12 in the girls
hockey in Newtown Tasmania
just talking about processes at Council
we do have an acquittal a process that
was mentioned prior and to answer to one
of the questions and I note on that the
Australia China veterans club which is a
receiver retired citizens Grant of 1580
and returned that money as they were not
able to appropriately use those funds so
that's my report thank you thank you any
other speakers
thank you mayor I just wanted to make a
couple of remarks on the sustainability
advisory committee which at that meeting
the committee focused on biodiversity
and urban our Urban forest and Greening
strategies as one of the key focused
areas that the committee has um decided
to focus on for for this year and
particularly wanted to thank the members
for all that dedicated work to the
committee and the staff and in
particular to Kerry Gore who gave a
really interesting presentation to the
committee on Urban Greening and for all
the work he he does
in drawing the attention of our other
counselor our Council to our Urban
Greening needs thank you thank you any
other speakers
if there are no other speakers
cancer within esophagus go sum up you
would not councilors I put the motion
all those in favour
motion is carried unanimously
item 7.2 is records of assembly we have
records of the first of August 23
assembly 8 August 23 assembly and 15
August pre-meeting council do I have a
motion
Council parasol as printed
secondly for that motion Council singer
Council Passover you'd like to speak to
that
nothing further tired thank you
councilor Robin Zinger nothing any more
we speak against the motion
any other speakers on the motion
there being no other speakers on the
motion I assume you don't want to sum up
cancer parasol I put the motion all
those in favour
the motion is carried unanimously
we'll now move
um we'll be moving a placebo motion to
cancel David thank you thank you mayor
I'd like to move that Council changes
the order of business to bring forward
item 10.3 notice of motion to be heard
at this stage of the meeting
made by yourself David do I have a
second for that
councilor Penny cook
you said councilman cook
I'm declaring a conflict of interest
sorry you declare a conflict of interest
not just yet we'll get the second debt
and then we'll do your conflict and
we're just seconded by councilor smooth
um before councilor singer councilor um
Pinnacle you are declaring a conflict
this is only for the procedural motion
to to to move it this is not the motion
to actually discuss it
linked
as we said earlier sometimes in at
caution uh we use caution to uh bail out
and do the right thing you don't have a
conflict of interest in just moving this
item forward
okay uh cancers anyone want to speak
against this motion
it's a procedure of motion don't even
put the motion all those in favour
that motion is carried unanimously
we're now in notice of motion item 10.3
counselor
um Xenia would you like to read your
motion
thank you mayor thank you councilors for
your Indulgence this is an historic time
at least for this Council in that uh
this is the first notice of motion uh
that has been moved uh within uh my
recollection uh I'd like to move this
defining motion that Council one adopts
the final albumic structure plan can I
just hold you up there for a second sure
we have to put counselor
um Pinnacle who wants to declare her
conflict just let's get that part out of
the way
thank you ma'am McGee um I declare our
conflict of interest for this motion
given that it it is inextricably linked
to the item of the last council meeting
um of which I already declared uh
um a conflict and so I believe I have a
continuing conflict
this motion thank you we'll just put you
into a waiting room
yeah
thank you Matt and uh sorry to see you
go councilor thank you uh I'd like to
move the following motion that Council
one adopts the final elseamic structure
plan is presented in attachment one of
item 8.2 at the 15th of August 2023
ordinary council meeting but reduces the
proposed building Heights and setbacks
on the north side of grantley road to
ensure that the southern footpath does
not have any further reduction to the
current sunlight available and or no
further overshadowing at the winter
solstice 2 excludes the residential land
to be down Zone generally covered by the
Heritage overlay or neighborhood
character overlay north and south of
grumpy Road from the major activity
center boundary and three Advocates to
state government both directly and
through big bodies to explore methods
and policies that will better protect
solar access to footpaths in activity
centers where the main shopping street
runs East-West and four notes that
officers will prepare draft planning
scheme controls to imp made the ultimate
structure plan 2022 and present a
further report to council
I'm a second for that motion
councilor smooth
Council singer would you like to speak
to that thank you mayor I probably would
need a
an extension of time after my three
minutes
as the Mover you get five I've got five
minutes thank you thank you and your two
already thank you you've wasted one
the Urban Design guidelines of Victoria
2017 read policy guidelines within
estate planning policy framework of the
Victorian planning Provisions state that
these guidelines must be considered when
assessing the design and built form of
new development where relevant
solar access according to the Urban
Design guidelines require us to use the
winter solstice for public realm and
pedestrian streetscapes
based on the analysis by our consultants
in our report and I'm quoting solar
access along the Huntley Road to
footpaths impacts on the amenity of the
footpaths and how they're likely to be
used in Melbourne a sunny footpath is
highly valued for on-street dining
during the milder months Autumn winter
spring with cafes and restaurants taking
advantage of locals love of the cafe
culture for a vibrant retail strip such
as going Huntley Road to be resilient
solar access to the southern footpath
should be protected this will allow said
footpaths to provide on-street dining
opportunities and will retain foot
traffic during the colder months
due to the East-West orientation of the
Huntley Road sunlight access to the
southern footpath was tested from 9am to
3 P.M at both the Equinox September 22nd
and winter solstice June 22nd
unfortunately the tests were
theoretically done on the desktop and
not in the real world as demonstrated by
multiple photographs that councilors
have seen even tonight by Miss Campbell
who presented a public statement
and as I presented photographs that were
taken on the 21st of June this year at
the last ordinary council meeting
um
at that meeting
I
made the following point the Consultants
who prepared the shadow diagrams for the
built form framework were given
incorrect measurements and that their
desktop modeling did not incorporate a
site visit both these statements were
correctly I believe contested by the
chair
so I asked the officers to resolve this
issue and I asked them to find the
answers to these following five
questions on what basis did the
Consultants use a nine meter Wall height
or parapet height to create Shadow
diagrams did they go on site and take
measurements if so can these actual
measurements be shared with me
if they didn't go on site to take
measurements how was the figure of nine
meters Street Wall height determined and
why wasn't the 8.3 Street World height
used to create the sky view diagrams
instead be used
and not the 9 meter height
so why was nine meter chosen as an
indicative built form
as distinct from say the 8.3 meters
which was used to determine the visual
impact diagrams or Skyview diagrams
did the Consultants take measurements
and then use the mean or average or was
the more statistically relevant median
measure used that is the one in the
middle if there are 100 buildings the
number 50.
or they just given the figure of nine
meters I've requested any data that they
collected
none was made available to me I'm an
experienced researcher
in both quantitative and qualitative
data analysis methodology is at the core
and it's at least as important as the
actual analysis
I do note that the Consultants here use
the same cut and paste information about
overshadowing and impact on streetscape
as they used in the Carnegie built form
analysis that they prepared more than 12
months previously
I've been asking these questions over a
period of a month almost and have yet to
be given a fulsome answer these are
important and fundamental issues of
transparent decision making
a number of points need to be made the
initial data starting point was
incorrect assuming a uniform nine meter
Street Wall height while elsewhere in
the same framework report an 8.3 Street
Wall height is used
the report uses the term entirety as a
measure which would mean that the whole
Southern footpath along the entire strip
of the Huntley Road from Gordon Street
to Sugar Avenue for example would be in
full sunshine this of course is not
impossible
Pages 7 12 and 27 of the draft structure
plan
highlights the vibrant pedestrian
activity of the Huntley Road this
pedestrian activity obviously takes
place where on footpaths not on streets
streets for cars footpowers for people
they shouldn't not be confused
this pedestrian activity takes place as
I said on footpaths on page 31 of that
document we mentioned the need to
protect The Pedestrian priority streets
our main retail Street has active
frontages at ground level balconies and
windows at upper levels no new vehicle
crossovers over pedestrian priority
footpaths it states it also goes on to
say open spaces and pedestrian priority
streets active frontages at ground level
balconies and windows at upper levels
the public realm as defined by our draft
elsewhere structure plan refers to but
misquotes the definition in the Urban
Design guidelines
so what is the public Realm
the public Realm
provides a space for people to be free
to access to move about and to enjoy
Recreation councilor Zinger I'm going to
have to move a an extension of how long
do you think you need three minutes a
three minute extension moved by myself
seconded by councilors on all those in
favour
that motion is carried three minutes
thank you
the public realm enables people to carry
out their daily business to engage in
activities or meet with others or simply
to be the public realm must be
attractive inclusive and safe to be in
inhabited and well-maintained public
realm people feel safe and it encourages
people to use these spaces this is not
talking about streets we're not safe to
walk about on the streets only on the
footpaths as we tell our children to
stay on the footpath keep off the
streets
we have to ensure objective
1.5.1 of the Urban Design guidelines say
we have to ensure a public realm
structure where the movement Network and
the land users support each other we
need to locate walking destinations and
activities along main pedestrian streets
and Pathways it is self-evident that
footpaths or commercial footpath trading
areas as we call them are part of The
Pedestrian streetscape and the therefore
part of the public realm winter solar
access must be protected in the public
realm therefore in our main streetscapes
on The Pedestrian
footpaths
foreign
of land and planning submitted to in a
application about Central Geelong that
winter solstice Space controls from 10
AM to 3 pm were appropriate for Central
Geelong streets and other shadowing
controls demonstrated in recent panel
and advisory committee reports including
Fisherman's Bend and sunlight to parks
in Melbourne all of these reports either
and I'm quoting from the Department of
land and planning all these reports
either expressly or implicitly recognize
that sunlight is something of great
communal public benefit particularly in
Winter once lost to development sunlight
is highly unlikely to be restored to
public space it is an existing public
benefit which if lost is very difficult
to correct if there is an opportunity to
protect solar access early in planning
and this outcome is considered
appropriate there is a benefit to acting
early and decisively and the department
of land and planning concluded given its
solar axis is generally irrecoverable
once lost it is appropriate to adopt a
precautionary approach which preserves
the opportunity to deliver an attractive
public realm across the whole of any
future public realm improvements
relating to the footpath rather than
removing that opportunity before
anything else happens
recent structure planning I'm continuing
to quote for activity centers in
Melbourne has seen a trend towards
footpath protections these generally
only relate to the key spine of an
activity center
I add in my own words like the key spine
of elsinic shopping center Glenn Huntley
Road there is no other spine
you're almost at your time thank you
additional overshadowing on primary
streets
has to be protected and finally I quote
my final quote mandatory overshadowing
Provisions provide certainty and
consistency and will ensure the delivery
of the Strategic outcomes of protecting
sunlight access to public realm that is
not me speaking that is the Department
of planning
finally
we need to locate and arrange the
buildings to allow daylight and winter
sun access to key public spaces and key
pedestrian street spaces of which the
south side of the Huntley Road is the
major one we know from our photographs
that have been shared with us not just
by our residents but by our planning
office themselves which are Incorporated
in the draft Elson week structure plan
two photos there both taken on June 21st
that show
Southern footpath in full sunlight our
residents have gone out there and have
measured the daily the daylight
temperature at 28 degrees on a sunny day
in the middle of winter Council singer
thank you thank you
councilor smooth
as the second I'd like to reserve my
right thank you Mr Mayor anyone we
should speak against the motion
any other speakers on this motion
there'd be no speakers on this motor
Council smooth
speaking on the motion
just in general I won't take too much
time Mr met but I'll just speak to the
motion what's been said so far it would
have been nice to hear that from
secondary first as well because um be
interesting to know uh you know further
because I'd like to be convinced of why
we should go ahead with this motion but
uh that's okay I'll cancel it then I
could just remind you that you often
reserve your right I know I'm I'm sorry
there's not a criticism I absolutely
it's not a goal at anyone I was just
saying I would have liked to considering
um it's being brought back so the three
minutes is almost up that's right I'll
ask for an extension we do have that as
part of our governance rules
um there's a few things there's been a
lot of must and uh there's a reference
to our
um to the guidelines and what should be
done but the question I ultimately have
is well I'm not going to go over old
news quite frankly uh officers have
explained and I've asked questions
multiple times on what uh statutory
requirement versus the guidelines and
why certain things hold a certain weight
and certain things don't hold a certain
weight and the guidelines don't sit
above them unfortunately
but in this actual motion number three
and I'll quote
in case you haven't heard it already
Advocates the state government both
directly and through Peak bodies to
explore methods and policies that will
better protect solar access to footpaths
and activity centers where the main
Shelby Street runs East-West if it was
so clear in the directives from the
state government has been articulated by
the Mover then why are we putting that
into our into our item it doesn't
actually make sense to me if it was that
clear that our offices and what has been
put to us from our offices was so in
breach of Victorian State planning
guidelines and policies and what is the
statutory requirement and what is
expected of a major activity center then
I'm not sure why you would both a claim
that it's not being followed and B say
that we need to Advocate to change it to
both the state government and pequodies
so I suppose a a response to that would
be nice
it'll be very interesting to hear but
nonetheless I think that when we're
looking at the else and restructure plan
what is being proposed here tonight in
my view is
um it would be going down a path that
would see it fail at its first step I
don't know how our planners would go in
actually drafting any controls
whatsoever that could come back to us
for consideration with what's been put
forward to us today and even if they
were
I don't know that it would get past the
first foot uh the first step within uh
Estate Planning in Victoria and the last
point I will make is that if it was so
clear on the state planning policies
why has there not been East-West street
that has actually applied it
has this been requested
thank you
councilor smooth
I'm reserve your rights now
I thank you Mr Mayor and I will be brief
I'm a bit quiet tonight after some
surgery this week
um so trying to concentrate my effort
but I think uh and councilmanasophilus
has made some very good points in terms
of what the state government rules are
as opposed to guidelines and what
officers need to follow but as I go to
more and more East-West roads and
compare them to some of the north where
the South shopping strips so take Chapel
Street take Glen free Road
um take Hawthorne Road which north south
roads and then I compare them to East
West Roads like Ackland Hartley like our
Center Road I was in Bridge Road earlier
this week I can name a few other roads
that have Heritage built in other areas
and what I have noticed particularly I
was looking at Bridge Road really
carefully in the areas where there are
Heritage buildings and there's nothing
over two stories built up there yet so I
don't know and I didn't go and look
about what the planning controls were
there um but I can say that the sunlight
did go all the way through and it was
admittedly we're now past the winter
solstice Equinox
um but sorry Solstice but
um it really makes a difference having
sunlight on Southern footpath in terms
of being a a an area that the community
can come out and get some sunshine so
um I'm supporting this motion because I
actually think the rules are wrong and
the state government needs to come out
with as we have in uh the
a point where we Advocate the state
government the government needs to
create more nuanced rules to recognize
that that different roads need to be
treated and buildings on those roads
need to be treated in different ways
um I will leave it at that and I guess
we'll hand back and hear from the person
who put the motion thank you thank you
um Council singer would you like to sum
up
thank you thank you councilor
thanosopolis and councilor's mood for
your wise words uh
oh very be very brave
we are told that we need to locate and
arrange our buildings to allow daylight
and winter access to key public spaces
and key pedestrian spaces they are the
guidelines
but Ellen Consultants summarized and I
quote from them
the diagrams also show that for sunlight
to reach the southern footpath
on the Equinox at 9 00 a.m and 3 P.M
built for that's the Equinox not the not
the solstice
built form needs to be capped at three
and four stories respectively that's our
built form Consultants they are telling
us that we should be capping the north
side at three and four stories if we are
to maintain
Equinox
sunlight to the Southern footpath and
yet we're talking about five and six and
in some places eight stories
in our current
plan so we're not actually following the
advice
that was given to us by our Consultants
so
we need to protect the interests of the
majority of our residents and rate
payers
including the wonderful traders of
Elston we could have suffered enough
through covert already
they have told us unequivocally
that they estimate losing between 20 and
50 percent of their trade
if they don't have sunlight access
during the cooler months that is
two-thirds of the year
they will go broke we have declared a
climate emergency and yet we are going
to force our traders to put
gas heaters or electric heaters outside
of their establishments to maintain any
trade at all during two-thirds of the
year
how ironic
we should not be swayed by threats from
government that they'll reject this let
them reject it be it on their head but
not ours we are here to serve our
community to serve the people who
elected us we're not here as Servants of
the Victorian government and I don't
care who it is labor or liberal or
greens or anybody else
I urge councilors to support this motion
and listen to and stand by our residents
if the minister disagrees let it be on
their head not ours thank you thank you
Council as I put this motion all those
in favour
those against
okay so those in favour again
councilor Zinger councilor Zhang
councilor smood counselor parasol those
against councilor McGee councilor
thanosopolis councilor Cade Council
essakoff in the absence of councilor
pennycook that leaves the chair with the
casting vote and my vote is not in favour
of the motion the motion therefore is
lost
Council as we move on to officers
reports item 8 adoption of the
2022-23 financial report councilman's
driver motion
councilor Kade as printed
yes
we'll bring back councilor pinnacle
she done a runner
that's expecting to walk in the door
uh
uh councilor Kate has printed
to our second for that motion
seconded for the motion
counselor Jean cancel okay if you'd like
to speak to that
thank you mayor McGee so this
recommendation is that Council adopts
the
2022-23 uh financial statements and
performance statements so um the
financial report actually contains two
statements uh financial statements in
the performance statements the Victorian
auditor General's office audits these
statements and our audit and risk
committees renew reviews them before
recommending adoption in principles so
once final approval is received from the
auditor General's office we make the
annual reports available to the public
now the process that has to be followed
has been complied with and
Council has met with their obligations
and I'm happy to support the
recommendation
thank you Council Young
nothing to add anyone we should speak
against this motion
any other speakers on the motion
there being no other speakers councilor
caves you'd like to sum up nothing to
add maybe if you put the motion while
those in favour
the motion is carried unanimously
item 8.2 is financial management reports
31 July 23 councils do I have a motion
a councilor Kate as printed
yes ma'am McGee a signature for that
motion
councilors young Council Kade
thank you
um so Council continues to face
challenges like other businesses with
Rising inflation costs uh the cost of
delivering projects and services is
challenging now our revenue is shrinking
and because of rate capping Services
um is in fact costing more so we aim to
improve and maintain our services and
infrastructure and facilities and
that's what we will endeavor to do and
continue to do now the forecast set out
in this report is expected for the
financial year is a surplus of
1.041 million dollars and the liquidity
rate is at 91
the funds in the open space
reserves stand at around 15 million
dollars I wholeheartedly support the
recommendation thank you thank you
cancer Zhang nothing to add anyone wants
to speak against this motion
any other speakers on the motion
there being no other speakers councilor
Kade would you like to sum up
nothing to add thank you for put the
motion all those in favour
in favour
thank you that much is occurred
unanimously
item 8.3 is
2 8 2 aec balaclava Road Caulfield North
Council Survivor motion
Council singer is printed
do I have a second for that motion
councilor parasol cancer Zina
really nothing to add here it's
perfectly straightforward request from
a person who wants to give be given some
more time due to complexity
I'm sorry I'm reading the wrong one I
think yeah this is the 8.3 8.2 8.3 8.3
sorry uh thank you so check in The
Veranda yes uh I was the counselor
chairing the planning conference for
this uh
there were a number of local residents
who had questions to ask but all their
questions were resolved by the applicant
this is going to create greater amenity
for the new tennis club that's been
operating I believe very successfully
after taking over what was a rundown
facility and they're trying to improve
their facility at their own cost they're
putting in a lot of money into this
enhancing a facility for all of the
community it is a financial business and
they need to make sure that they are
providing for their customers their
clients the people who want to learn to
play tennis I wish I had the time to go
and take some lessons myself I could do
with some more activity in the open air
and not under a dome
they uh they some of the residents were
concerned that there would be use of
this outdoor deck for parties and Rowdy
events but they were I think reassured
by the applicants that this is just uh
making a space for people to watch the
tennis
taking place parents especially looking
at their kids learning to play out of
the rain out of the sun
Etc so uh
I think this is quite straightforward
and it's going to be an enhancement to
an already great facility
thank you
um Council parasol
um thank you mayor McGee I'd just like
to add that the police say of the tennis
club has done a marvelous job upgrading
the facility and I think this will just
add to it so I'm fully supportive of
going ahead thank you thank you anyone
we should speak against the motion
any other speakers on the motion
cancerous mood
uh thank you Mr Moon I'd just like to
reiterate the words of councils in here
and councilor parasol
um I know walking around Corporal Park
every day during covert lockdowns and
then when I became a new counselor we've
got plenty of complaints about the state
of the tennis courts the weeds growing
through the fact that they weren't
um looking like they were going to be
used anytime soon and it really is
wonderful as I walk past the tennis club
now the condition that it's in
um just seeing people playing no matter
what time I walk whether it's early in
the morning or late in the afternoon
just busy being used and that's what we
want for our facilities is people to be
getting Outdoors fresh air and
exercising so really really supportive
of this application if it can help
encourage more people
to get out socialize and connect over a
great spot thank you thank you any other
speakers
there being no other speakers Council
Virginia would you like to sum up
nothing further to wait thank you I put
the motion all those in favour
that is unanimous
8.4 now we may have a conflict of
interest Council parasol
in 271 kunang Road elster week
you'd like to leave the chamber
yes cancers
play your conflict properly you need to
just use any microphone yeah
I have a material conflict of interest
in 8.4 so
thank you thank you
council's 8.4 is 271 kunang Road
um do I have a emotion Council singer as
printed as printed
seconded for that motion
uh cancerous mood Council singer thank
you I'm awake and got the right one this
time
we often get these requests
unfortunately from people who are
have great plans to develop a site about
run into obstacles uh
the extension requests were made and
assessed against the relevant
considerations which include where
whether there have been changes in
planning policy whether the permit has
been warehoused in other words being
people are land banking to make profit
and the reasons why the permit has not
been acted upon
the full report which residents and
others can read if they wish
it sets out the request as being
reasonable and an extension of two years
should be granted and I agree with that
request
thank you council's mood
uh thank you Mr Man thank the council
singer I just wanted to add that we're
seeing a lot of this at the moment that
a large number of permits are not being
acted up on typically I think we're
saying now about 25
um
but it could be even higher at the
moment because of all of the costs of
that's that sort of happened since
covert in terms of the supply chain and
materials and the Ukraine Russia War so
um this is not an unusual application
and it's only the amendment is only
coming to council because of the
connection with the counselor thank you
thank you anyone we should speak against
this motion
any other speakers on the motion
there being no other speakers cancel the
Zinger I'd like to Summer nothing to add
I put the motion all those in favour
motion is carried unanimously can we
bring back Council of parasol please
councils we're now up to item 8.5
which is vcat watch
cancels driving motion
councilor Kate has printed
yes ma'am McGee thank you a second for
that motion
Council parasol councilor Kade
thank you ma'am again so they have a few
decisions here which uh Mary commenting
on
um so the one uh or two slash 13 Grafton
Street Elston week um
vcat has gone ahead and granted a permit
there was an extension request for a
double story extension to an existing
dwelling and a front fence of the on a
lot less than 300 square meters so
um we get SSS council's decision and set
out that they were off the view that the
site coverage and rear setbacks were in
fact adequate there was no many uh
material amenity impact or character
impact they also found that the
overshadowing of the open space was
minor caused little impact and the front
fence height height was acceptable so
they set aside council's refusal and in
fact commented that the decision maker
was required to consider whether the
objective is achieved with regard to the
site and the surrounding context the two
two other applications were actually
resolved
because they have amendments made and
they were accepted by the object and
Council so um
that was all there was to say in this
thank you thank you Council parasol I
have nothing further to add thank you
anyone wish to speak against the motion
any other speakers on the motion
that being no other speakers councilor
Kate would you like to sum up
nothing to add thank you I put the
motion all those in favour
that motion is carried unanimously
council's rocket item 8.6 which Heritage
overlay for balaclava Road Victoria
group and other Heritage matters
councilors to over motion
cancer thanosopolis as printed
second for that motion
councilors seconded for that motion
council is here cancer Council Bluffs
I think you made it uh Heritage is
always something that I love to support
mainly because of our low percentage of
reserved Heritage places within Glen Ira
especially compare compared to other
locations but we've had since my
original election onto Council in 2016 a
massive work uh amount of work I should
say that our our planets have done to to
rectify a bit of that problem and really
identify areas within the city of
glenaira that do have Heritage value
this uh group I suppose of of places is
another example of that
um I thought I might just go through a
little bit of the process where we're at
um there could be you'll see on the
first page really there's a one to six
step a lot of the times when we're going
through a planning scheme Amendment
um when something comes back to council
for consideration we may take it to a
panel and get a panel of experts to
revise the work that we're looking at
the offices are recommended to us
tonight not to take that step that we're
happy with the changes that needed to be
made based on the submissions that we
are receiving tonight from uh people
that are making submissions uh having
considered them the next step should it
be approved so that I will go with those
changes up to the minister for their
approval so that they will go into our
planet schemas being here Heritage
listed with the citations
as is presented in this documentation
there have been some that have been
removed some changes within within the
citations based on the advice that we've
received from both Heritage experts and
our planners themselves and ultimately
it's a good piece of work and that's why
it usually skips that process of going
for an independent panel to consider the
work that's being done so I fully
endorse what work has been done here if
we can quickly get it off to that
Minister I would uh I and I think
councils would be very excited and happy
about that
thank you cancersina
thank you councilor thanosopolis
Heritage is so important I mentioned
earlier in relation to another matter
once the something is gone it can never
be replaced you know it reminds me in
Council as well
remember that I've often quoted Joni
Mitchell a paradise and turn it into a
parking lot and you don't know what
you've got until it's gone Heritage is
something that is an objective statement
about a particular property or a
particular space or place and we have
really special places in the city of
Glen Eira as well as in the city of
Melbourne that we know have gone and
disappeared because we have not put in
the proper plating controls and we
regret regret that every day of every
week of every month of every year
um
and so while this is just a small step
it is an important step and as councilor
thanosopolis did say we had done some
amazing work and I want to congratulate
our officers and the Heritage
Consultants that we employ to do this
work for us because we can't do this on
our own and I also want to thank the
residents and the owners of these
properties who have cooperated fully in
understanding that
whether they are living or the
properties that they own are important
historical
artifacts for our community
and
therefore to preserve those places is
important not just for us to feel good
but for our children and grandchildren
in the future and it so reminds me that
to be an environmentalist to be someone
who's in favour of sustainability means
that you are in favour of heritage
and that's why uh one of the reasons why
I put my hand up and said I will stand
for counsel because I believe I need to
protect these things for the future
and we can't protect the planet if we
can't protect the individual items of
significance on that planet so I urge us
to support this motion thank you
councilors anyone wants to speak against
this motion
any other speakers on the motion
I endorse the remarks the previous
councils have stated I think it's a
wonderful report and it's a wonderful
thing we're doing for the history of our
community and the City of gonora and I'd
just like to say that if you take the
time to read the about 400 odd pages
that are produced there were some
wonderful history about a lot of the
properties and the history of the area
so I think if you have time give it a
read thank you
I think you any other speakers
there are no other speakers
a Margaret sorry you've got your Council
riskoff yes I do have a question Mr
Mayor
um could I ask whether owners of these
properties have yet been notified
because Mr wood
thank you councilor ezekoff and through
you mayor
of the owners of these properties have
been notified as part of this exhibition
process we've had some submissions but
we've been able to satisfactorily
address the submissions which is why
we're now seeking to go to the final
step as Council of thanosopolis is
identified
thank you very much
thank you any other speakers councilors
if there are no other speakers cancerous
thanosopolis some up
not really summing up so much but just
to redirect that it is very important
that we do this work and continues this
is not the end of the process there's
more stuff that will be done
it's already been discussed in some of
our activity centers and whatnot so
we'll continue trying to protect it in
the best way that we possibly can
thank you councils I put the motion all
those in favour
motion is carried unanimously councils
we moved to 8.7 audit and risk committee
by annual report councils do I have a
motion
councilor
pennycook as printed
sorry just
the technology yes as printer has
printed do I have a second for that
motion
Council to have a second Council says
smooth counselor Penacook
oh thank you mayor this motion is for
the council to note the report the twice
the yearly report from the audit and
risk committee on its activities from
March to August the this year in
compliance with the charter of the
committee and also section 54 of the ACT
and in that period march to August this
year that the community looked at
financial and performance monitoring of
council risk management fraud and
internal control
at compliance with with certain
requirements of the ACT
there are also a couple of internal
audits that were keeping an eye on and
members of the Victorian author
General's office attended to give us
briefings about actions they have in
progress thank you
thank you cancerous mood
thank you Mr Mayor thank you Council
pedicure I have nothing further to add
anyone we should speak against this
motion
any other speakers on the motion
there being no other speakers on the
motion cancer pettico would you like to
sum up
no therefore I put the motion all those
in favour
that motion is carried unanimously
cancels move on to item 8.8 audit and
risk committee minutes Cancer's diver
motion
Council of Pinnacle as printed
as printed a segment for that motion
councilors
thank you Matt um
this report is for the uh for the
minutes of the meeting held on 11 11th
of August this year and the key topics
were the draft uh financial report which
financial report performance statement
which we considered earlier in this
meeting
um the end of the audit reports from the
Victoria and auditor General's office
um and the accounts for the Clayton
landfill and the report that we just
looked at in the previous
item thank you
thank you councilor Zinger nothing to
add anyone we should speak against the
motion
any other speakers on this motion
there being no other speakers
like a summit no it cancels up at the
motion orders in favour
that motion is carried unanimously in
the categories
councilors item 8.9 Community grants
recommendations
2023-24 and note we have a number of
um
councilors wishing to declare conflict
in this one councilman Zinger could you
tell me what your conflict is uh
conflict uh with item attachment five
both material and general thank you you
leave the room please any other
councilors conflict of interest on
attachment number three is the past
Committee Member thank you can you leave
the meeting please
cancel this mood
thank you Mr Mayor I have a quite a
material conflict with attachment number
four
thank you
any other councilors with our conflict
no okay
councilors 8.9 Community Grant
recommendations for
2023-2024 do I have a they move or in
recommendation councilors
cancer genre is printed
do I have a second for that motion
councilor thanosopolis council is um
thanks Miss mayor
um this report seeks endorsement of the
2023-2024 community ground
recommendations
um we received a total of
we approved we recommended a total of 96
grams
in the report so the community grounds
have have two different streams
um Community strengthening grounds up to
3 000 per application that support
Community groups and organizations to
initiate and run community activities
and projects
um we received a 66 applications for the
community stressing grants and also
partnership and event events grants up
to 10 000 per application that support
organizations and communities that work
together to provide service in large
large-scale community events we received
48 applications in this category
um the community grants adversary
committee consisting of council parasol
councilor pencil and myself met on 26
June this year to consider all Grant
applications and we were satisfied with
the offices of recommendations and
finally I just wanted to say the
community groups are very important to
our municipality and I want to express
my operation to all the volunteers
involved in those groups thank you thank
you cancer philosophers
it looks to a really amazing uh to be
honest
that we I offered what we do offer here
and are able to support a large array of
groups for a whole bunch of different
reasons and video has been to a festival
uh there's a likelihood it's a community
Grant that's probably supported in some
way shape or form if you've gone to a
local group that is putting something on
then most likely they've come to us and
asked they can have some assistance
whether it be
um a youth group all the way up to our
Elder citizens so it's really quite an
enjoyable one to go through
um and it's unfortunate that we can't
fund absolutely everything that people
have asked for there are also the
guidelines in this situation those
guidelines are our guidelines or we have
to follow them
um not as opaque as what happens in
planning space
but nonetheless everything that is uh
support that has been put to us here has
gone through rigorous process where
we've really considered what the purpose
of a community grants program is and
making sure that we're spending repays
money appropriately and ultimately the
results are great events and festivals
and um and little things that our
amazing groups put together for our
community so again thanks for all the
work that everyone has done here we only
really as Council of cities towards the
end there's a big bunch of work that
goes in from The Advisory Group and our
offices and the like so
um Good Luck to those that get their
support
thank you anyone we should speak against
this motion
any other speakers on the motion
there being no other speakers on the
motion Council as young would you like
to sum up
I'll put the motion on as a favour
motion is carried unanimously can we
please bring back councilor Zinger
cancer parasol and cancellous mood
what I'm up to number nine
welcome back everyone
item 8.10 donation era technology Smart
City lighting councils do I have a
motion
cancer parasol is sprinted
do I have a second for that motion
councilors you know cancer parasol
thank you mayor McGee I just wanted to
comment on this donation from era
technology Smart City lighting it's
traded at 175 thousand dollars
the proposed system
incorporates solar-powered lights
and CTV cameras it aligns with councils
philanthropic philanthropic partnership
policy
poor field
Park where it's been identified as the
preferred location due to its
suitability for solar lights absence of
sensitive interfaces and potential for
extended hours of use well please a lot
of residents and certainly a lot of the
dogs or fleecious people
uh the donation comprises 14 Smart LED
lights including installation the system
features lithium ion batteries with
eight years lifespan
LED lights which last for five thousand
fifty thousand hours and solar panels
with a 25-year lifespan
Euro technology will provide software
support for the lighting controllers and
the monitoring systems performance the
system will be remotely controlled
through a wireless
connections which will be run by Council
it will protect native doctoral fauna
and it'll give safety to the users
the Euro technology smart lights offer
this offers additional features for
potential future use including proximity
media at
to provide Council messages or promote
local events to park visitors and Wi-Fi
capability for users to connect to the
internet via the LED lights
personally I want to thank the Euro
technology people for their very kind
donation to our community which will be
great benefit to the city of gonora
and I hope that this is just the
beginning of many organizations
businesses individuals who might follow
this lead and work with our Council
officers to bring many more
philanthropic donations to the community
and on that basis I certainly support
the motion thank you thank you Council
Virginia
thank you and I thank you to councilor
parisol and thank you to era
Technologies I want to quote from their
website
this is important
we are proud to announce that we are now
working with Uncle Bob Brown tomakin
Wanda denian clan that our people speak
Yuan and in addition with the warundiri
Warrior Run cultural heritage Aboriginal
Corporation to provide indigenous
participation in manufacturing our
products and training for our employees
likewise the portion of the proceeds
from our sales goes to support
indigenous housing health and education
programs in our community so not only is
this company actually providing
something basically for nothing
uh for the people of the naira but
moreover they are providing for our
first peoples who we hope in the next
month or so will be recognized in the
Constitution
uh I have a question that was sent to us
very late today at 6 47 PM actually uh
from uh Noam shifrin uh about the
um donation and he asks uh four very
good three very good questions
um which I believe we need to take on
notice but they are useful so I'd like
to read them out in support who is going
to be responsible for the cost of the
cloud infrastructure necessary for the
storage of footage recorded by the 14
cameras if council is the shoulder the
cost has the annual cost been factored
into budget planning because I heard
that we previous question it was 20 per
month for a SIM card but no one
obviously knows something about Cloud
technology which I have no idea what it
is so that's a question we need to take
on notice with at least one or more of
the cameras be installed such that the
license plates of the cars transporting
the users of the park dogs be clearly
recorded in case officers receive a
complaint and think it appropriate to
issue an infringement notice a good idea
I think and three will the cameras be
positioned such that only the interior
of the park is subject to being recorded
again another safety issue so things
that we can take on board uh I was at
portfield Park last weekend with my son
and his dog it's a great place for dogs
to learn how to socialize and for people
to socialize as well and if they can do
it after hours during the winter months
in safety then all the better for it
thank you thank you councilman wish to
speak against this motion
any other speakers on this motion
they're being known as big as on the
motion cancer parasol would you like
stomach nothing really further to add
just to say I think it's a wonderful
opportunity for our community thank you
thank you council's up with the motion
all those in favour
that motion is carried unanimously
councilors item 8.11 tended
2023.48 Luna Park and other open space
maintenance councils to over motion
councilor a thanosopolis as printed
motion
councilor Cade cancer with an esophagus
uh thanks mayor yes look the for those
who haven't been along this particular
stretch of parks probably the largest
not the largest maybe second largest if
you include border Reserve past the land
that's really been handed over to
Glen Eira Council and for certainly in the
most recent time
um but with this particular area we had
a bit of a benefit number one is that
the works were originally done number
two was that we secured a group of
funding uh budget funding for us to
maintain it for a period of time
eventually it will come at rate payers
cost but to have the whole strip mature
in that time will be quite amazing I'll
cover the tender obviously we need to
have a whole bunch of Works done in the
area this has come to us that has been
considered we have a whole bunch of
criteria that we need to make sure he's
ticked off and the recommendation that's
been given to us by our offices is
something that I'm endorsing but back to
the to the park I think it's a really
treasured piece of
um our open space now I know it is does
have an elevated track over the top of
it mine be the best sunshining space in
all of gunara if you compare it to say
Caulfield Park as an example nonetheless
he's very well used by both commuters
people that want to socialize including
with dog owners that like to socialize
it is a really really good space and and
although people did have concerns a
whole bunch of them including the shared
user path it seems to work exceptionally
well when you consider there was there's
a combination of Walkers
just by themselves or Runners people
doing other activities bike users Etc so
the fact that we'll be able to maintain
this space moving forward and continue
it being an asset that our whole
municipality will enjoy and connect
really East and West part of our
community that will be a really good
outcome for those that are using it and
Drawn to it thanks thank you councilor
Cade
has said and I'm happy to support the
recommendation
thank you anyone wish to speak against
the motion
any other speakers on the motion
Council lazinga thank you just to
endorse what's been said so far but also
to say that this is one of the most
actively used spaces that one could ever
see it is full of people all the time
after school kids are playing games in
the space provider during the day people
are riding their bikes pushing their
prams walking just enjoying and who
would have thought that under a major
Railway line this could have happened
all those people who as the Council of
thanosopolis alluded to had their
concerns
I think those concerns have been all
right we have
in our hands now a really important
space
and in a point that Mr wood referred to
earlier most of that seven kilometers of
bike protected bike path is actually
there as far as I know and it's a place
that we all like to ride because we know
that it is safe and it is amazing but
people managed to get by and live
together side by side cyclists and
people pushing prams and people walking
their dogs Etc who would have thought
it's a great space and it's a great
going to be a future great asset to
glenaira
any other speakers on the motion
there's no other speakers on the motion
councilor thanosopolis nothing to add
councils I put the motion all those in
favour
that motion is carried unanimously
council is 8.12 inclusion of four trees
into the classified tree register
councilors do I have a motion Council
parasol as printed
second for that motion cancerous mood
cancer
sorry I should leave the council a
smooth speak because that's her baby but
I was trying to save her voice I just
want to confirm that we have 223 trees
now we have four additional private
trees and I think it's wonderful that
the register continues to grow thank you
cancerous mood
thank you Mr Mayor and I will be brief
there are four try private trees being
put forward there were no objections and
actually there were two uh trees that
received support
um from the owners so it's really
fantastic outcome thank you thank you
anyone wish to speak against this motion
any other speakers on the motion against
the Zinger
thank you I just want to um highlight
that in the news probably last week it
was or the week before a number of
councils have seen trees being cut down
uh to make for open space we are one of
the few councils that I understand that
actually has a tree register and we are
doing and the reason why we did that is
because we can ensure that these trees
that have been here for a while will
continue to be here for a longer while
and
we do know that
our tree canopy has been reduced in the
last decade from 25 to 12 and a half
percent and now it's growing back again
only due to the work led by Council our
residents and the community so this is a
great always a great thing to do
thank you anyone else other speakers
if there are no other
cancer parasol would you like to sum up
thank you I just want to say we also
need to thank the officers for all the
work that they do in it thanks very much
cancels up with the motion all those in
favour
that motion is carried unanimously
councilors
item 8.13 Leicester United energy
Carnegie Memorial swimming pool
substation Kansas to over motion
councilman Thanos office as printed yes
do I have a second half of that motion
councilorth Cade councilor thanks office
um
when you're investing in the most
expensive piece of infrastructure in the
council's history you kind of need to
power The Joint so what's before us is
exactly that so there's 30 years for the
installation of a new substation
kiosk on cancer free heart land uh
obviously a lease with a provider and
another easement rights and whatnot and
again this has gone through a process of
due diligence to ensure that is the
right thing for Council and we're
getting ourselves into a good deal if we
want an investment like this to be used
for a long period of time as long as the
old Memorial Pool was being used for
then this is the type of thing that
we're going to ensure need to take place
so I fully endorse it coming to council
and support the work that's been done
thank you councilor Kade
nothing to add mamicky thank you any
councilors we should speak against the
motion
any other speakers on the motion
there being no other speakers on the
motion councilor thanosopolis nothing to
add councils I put the motion all those
in favour
those motions are that motion is carried
unanimously
item 814 review of council review of
council advisory committees councilors
do I have a motion
immersion councils councilors Athena
supplies
there's printed uh secondary for that
motion councilors young councilor
thanosopolis
uh well really the report is read uh
mayor we've had a review of our
committees we really needed to ensure
that they're appropriate and they're
functioning well it's not only that
they're calling us to do the work that
we have been empowered by our community
to do we're also being asked for
officers to come we're also being asked
we're also asking for uh residents to
volunteer their time so we want to make
sure those committees are the right size
the right shape and the right amount so
that's what this review puts to us and
I'm fully endorsing it
thank you cancellation nothing's wet
then when we speak against the motion
any other speakers on the motion
councilor Penacook
ah thank you manage I just wanted to
draw attention to the um redrafted
function or terms of reference for the
sustainability advisory committee
um under the urban Forest strategy
but there was an action to set up an
advisory committee on the urban Forest
strategy um but I hadn't actually
occurred and as the sustainability
advisory committee is looking into
um
focusing on Greening Urban Greening
Urban forest and biodiversity it was
decided at the last committee meeting to
add that to the terms of reference of
the committee so
the function and role of the committee
now in addition to providing advice on
our climate response climate emergency
response strategy it includes also the
glenaira urban Forest strategy as part
of the function and role of
sustainability advisory committee
thank you
any other speakers
uh Council singer
thank you
on page
537 of the agenda there's a table table
one benchmarking neighbor neighboring
Council advisory committee numbers and
it
clearly shows the clanaira with 13
advisory committees is well ahead of
Bayside with four stunnington was two
Port Phillip was four Kingston 8 and
burundara six and I I'm proud that we've
got so many committees because it
actually means that we are
giving and privileging our residents the
ability to speak directly with
councilors and Council it shows that we
actually
do care
and do consider what our residents are
thinking about and believing in so uh I
think to be at the top of the table
shows that we're doing something right
for our community as part of our 2014
vision of being
supportive of community involvement
Community engagement and transparency
thank you
is councilman Pinnacle do you have a
question
okay just wondering why your hand was up
any other speakers
if there are no other speakers cancerous
thanosopolis would you like to Summer
nothing to add councils up with the
motion all those in favour
that motion is carried unanimous and
that concludes officer reports item nine
is urgent business I don't believe there
is any urgent business
item 10th 10 10.1 requests for reports
from members of from members of council
staff councils to have a councilor
Zinger you have a call for report I do
can you ask can you tell us what that
might be yes I'd like to call for a
report that reports on the compliance
with vcat condition 38 for 1016 Selwyn
street elsternwick
that would detail the reasons why
Council decided not to contest May
Street West's status as a road at law
within the meaning of the road
management Act
obtain legal advice if required
regarding the compliance of council with
vcat condition 38 of the planning permit
for the property located at 1016 Selwyn
Street elsternwick and finally that the
reporters are presented at an ordinary
council meeting as soon as possible but
no later than the 8th of November 2023.
thank you cancers again the second day
for that is our councilor smooth
seconding that motion
councilor um would you like to speak to
that motion thank you very much uh I'm
moving this report
uh for two reasons moving for this
report for two reasons one I think I'm
I'm not clear as to what the situation
is with May Street West uh I I have seen
letters that our Council has sent to our
residents
to the owner of the property at 1016 uh
Selwyn Street Elson week which say that
Council
has decided that may Street West is not
a road at law and for the life of me I
could not remember making such a
decision and so I think we need to
clarify what we actually have decided to
do and why we have decided it and
secondly I
and all other councilors have received a
very fulsome package of advice from
elstonwick group of residents who have
received
important documents from lawyers from
historians that seem to indicate that
may Street West could or may be to use a
bad pun
may be a rodent look so I think in order
for transparency sake we need to ask our
officers for such a report so that I can
sleep straight at night and respond to
the residence questions with certainty
and that there is no risk for Council
going forward thank you Council singer
I'm sure you sleep straight every night
cancerous mood
ah thank you Mr Mayor but I think
Council Zinger is um
outlined the reasons for the court
report very well and I've got nothing to
add
okay anyone wants to speak against the
motion
any other speakers on the motion
cancel though
pinnacle
oh thank you Matt uh and thank you
councilor Zinger for the motion and the
reasons you've outlined I just wanted to
reiterate that I think there is
sufficient confusion about the status of
that land and lack of clarity that um
we really should try to get to the
bottom of it as um
as far as possible and uh so that
decisions that are being made about uh
land land in our municipality are based
on you know the facts as as accurately
as they can be established thank you
thank you
any other speakers any other speakers on
the motion
there are no other speakers on the
motion councilor senior would you like
to sum up
I will thank you and thank you for your
endorsement uh Mr Mayor
um
I I think as an elected representative
I cannot make decisions without
knowledge
and as a researcher of 17 years standing
um
evidence is what I require to make
informed decisions about all of us as
councilors actually signed on to making
evidence-based decisions and when as
someone much more famous than me said
when we provided with new evidence we
might need to change our minds about our
the way we work and so if there is new
evidence available Council
Kane as we deep denote
move a note a notice of motion for the
first time
with new evidence
new effects emerge new decisions need to
be made thank you thank you councils up
at the motion all those in favour
that motion is carried unanimously
item 10.2 rights of replying cancer then
it's office you have a writer of reply I
do Mr Mayor and it's just their relation
to comments on last
ordinary council meeting okay
um
so at the ordinary council meeting on
Tuesday the 15th of August 2023 I'm the
item 8.1 uh
the uh under that item Aboriginal at
Torres Strait Islander voice to
Parliament there were comments made
regarding on that item that I'd like to
reply to
um the comments from the speaking
counselor effectively said uh in that in
their opinion I'll quote from this part
uh having this item here tonight is
because of political allegiances of some
of the councilors now when I first heard
those comments I thought is it being
claimed that uh that there is some sort
of directive from either within a party
political party or a party headquarters
to ensure that this item is being heard
and supported at Council that's what
went through my mind
um I can't speak on behalf of the other
Council or but what I will say is that
after having conversations in a week
since then has been made clear that that
wasn't the intent so what was going
through in my mind or what I just
explained was not the intention there
was really to make mention that it was
of a political nature
um
but then it came to my mind and I
thought well if I've thought this from
the comments that were made and it's
likelihood that others would think a
very similar thing
and that's ultimately what like the
opportunity for reply
um it's not with the mean Spirit at
least for a bit of clarity uh being
known as a member of council but also as
a member of the Australian labor party
um and that said party in general is
absolutely supportive of the voice I
think it's important to correct a record
in this space uh I'm just flatly
addressed that in one sort of sentence
for those that may have gone down the
same path as my mind but there was no
directive from
um our party to pursue it I don't know
about other party members or whatever
but I can't speak on their behalf but
but that's not fun funnily enough in my
day-to-day job I do have a
forward-facing job with people there was
more people that weren't of a political
party nature that were encouraging me to
bring things to Glen Ira Council to make
sure that the council supported it so
that's quite interesting in itself and
it's a little aside but it must be
confusing for residents because at the
end of the day
we are an elected representative that's
meant to be representing a group of
people and then we have a party that
we're a member of that could be in
contrast or could have positions that
are in contrast to what this
municipality wants so I didn't make a
few things clear for everybody uh
certainly with the party that I'm with
there's two types of elected
representatives that you could have one
is an endorsed candidate or elected
person and another one is a ultimately
unendorsed uh either candidate if you're
running for it or actually elected
representative for the record I'm not an
endorsed candidate
um it basically means that there isn't
any policy or platform that I need to
adhere to you whatsoever
from my understanding uh if you are an
endorsed
representative I believe you do have to
embrace the platform but to be honest
I've never actually investigated what it
actually item by item means so I
couldn't even go into the details of
what it means for people
um but the nature of joining a party
means that the likelihood is that you're
going to see eye to eye in a lot of what
that platform says anyway
um you join they don't come to you and
force you into it and it doesn't work in
that way
um however and Cancers in the room would
know that
um following a certain platform or
whatnot is not something that I've I've
followed through it's not an expectation
that I've lived up to or a prediction
that I've lived up to and I'll give two
examples when the year that I was
married in 2018 there was a state
election upon us and it was steaming up
Glen Ira did run a campaign and Ms
Mackenzie would remember as well as the
councils that were around that time of
every bit counts where we're trying to
preserve an open space in the heart of
Carnegie near the train station where
the new elevator track was
um it'd be fair to say that state
government at the time feel a lot of
pressure and lead up to an election did
not appreciate having a local Council
and you know someone that's close to
them popping up and trying to make sure
that they're kept accountable to reserve
that's open space
ultimately I knew what the right thing
to do was for the people that had
elected me to this into this position
and did what I needed to do and by the
way that possible and has been saved I'm
sorry from development and converted
into open space for us
your rights and reply starting to wonder
quite widely from what you actually
started off talking about can you come
back to I will I will I was just trying
to give the examples of where of how
this is applied I won't give the second
example the point is this
the point is this when we when we come
to council whilst we might be associated
with certain parties either we give that
that point up and and express that to
the community or not the reality is that
we do come here with an independent mind
and with a desire to take on board the
information that is provided to our
councilors and try to make the best
possible informed decision you know item
like what was being discussed at 8.1 at
the last meeting
um that was an array of of views that I
sought from local traditional owners and
whatnot so I just wanted to correct that
record and and ensure everybody that
there was no directive as per my
thoughts on those comments uh for us to
do anything
thank you Council council is 8.3 know as
much as we've done 8.4 Council questions
I'd be sorry canceling it
I would like
oh
normally it look I will
I will allow it
um
given councilor a thanosopolis wanted so
far
you can certainly do it next time
um councilors uh item at 10.4 Council of
questions I don't believe there are any
written public questions we have already
completed as we have noticed emotions
Council before we go into camera can I
please move a motion that the meeting be
extended to 11 pm I'll move that can I
have a second for that
councilor Zinger all those in favour
that is unanimous I'm not intentions of
being here at 11 o'clock but uh we have
to do that counts as a item 11 is a
confidential item represent in the
procedural to move in camera
and I'll move I'll move that we now move
into camera in accordance with Section
66 in Brackets 1 and 66 brackets two in
Brackets a of the Local Government Act
2020 we now close this meeting to
members of the public for the
consideration of the following
confidential item 11.1 property report
the agenda item is confidential
information for the process of section
three in Brackets one of the Local
Government Act of 2020 because it is
private commercial information being
information provided by a business
Commercial or financial undertaking that
in brackets I
relates to trade secrets or two if
released would unreasonably expose a
business Commercial or financial
undertaking to disadvantage in Section 3
in Brackets one and brackets G uh close
brackets and confidential information
regarding the property
could we please disable the live stream
and move this ordinary council meeting
into camera councils I've moved that
I've got a second for that which was
cancer parasol all those in favour
that is carried unanimously
at the conclusion of the in-camera item
the meeting will be closed thank you
those in the gallery and good night